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CIPS CIPS Level 3 Advanced Certificate in Procurement and Supply Operations L3M1

Product Description

Exam Code:L3M1

Exam Name:Procurement and Supply Environments

Q&A:90 Q&As

Updated: 04-26-2024

Number:

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Procurement and Supply Environments (L3M1)

Module purpose

On completion of this module, learners will be able to identify the range of environments in which procurement and supply is expected to operate and the external factors that canimpact on overall success.

Module aim(s)

Procurement and supply is to operate in a varied range of environments. As well as the public and private sectors, those responsible for the procurement and supply function mayfind themselves working with those in not-for-profit organisations. This module is designed for those who are involved in the procurement and supply function, who must recognise the wider environment in which they work and the impacts that different types of organisations can have on successfully meeting with overall organisational needs. They must know the importance of the external environment and also identify the procedures that regulate procurement and supply.

Learning outcomes

1.0 Know the different sectors of procurement and supply

1.1 Define the different types and functions of the private sector

Definitions and different types of private sector organisations – sole traders, partnerships, registered companies, incorporated and unincorporated companies, SME, multinational corporations

The size and scope of the private sector in different economies

Functions of private sector organisations such as profit, growth, market share, share price, other financial measures, corporate and social responsibility

1.2 Describe the role and scope of procurement and supply in the private sector

Sole trade, partnerships, registered companies, incorporated and unincorporated companies

Small and medium sized organisations (SMEs)

Multinational organisations

The roles of procurement and supply in the private sector

1.3 Describe the role and scope of procurement and supply in the public sector

Defining the public sector

Central and local government

The functions of public sector organisations

The roles of procurement and supply in the public sector

Commissioning and procurement

Achieving budget savings and other sources of added value

Providing access to services

Regulating organisations and individuals

1.4 Describe the role and scope of procurement and supply in the not-for-profit and third sector

Defining the not-for-profit and third sector

Public accountability for the not-for-profit and third sector

Define the role of procurement and supply in the not-for-profit and third sector

2.0 Understand types of pricing arrangements in commercial agreements

2.1 Explain how pricing arrangements are used in commercial agreements to ensure effective price and cost management

Pricing schedules

Fixed pricing arrangements

Cost plus and cost reimbursable pricing arrangements

Indexation and price adjustment formulae

Incentivised gain share pricing

Payment terms

The use of open book costing and adjustments

3.0 Know the external environment and its impact on procurement and supply

3.1 Identify the impact of the external environment on procurement and supply

The use of environmental scanning

The use of PEST (political, economic, social and technological) criteria or STEEPLED (social, technological, economic, environmental, political, legislation, ethical and demographic) criteria that impacts on organisations’ external environment

The five forces model

Competitive market forces

Demand and supply

Market factors

Product life cycles

3.2 Describe how the implications of economic criteria impact on procurement and supply

Macro-economic criteria such as interest rates, inflation, exchange rates, level of economic activity (GDP/ GNP) that impacts on organisations

Micro-economic criteria such as demand and supply that impacts on organisations

3.3 Describe how the implications of political and legislative criteria that impact on procurement and supply

Political criteria such as stability and instability that impacts on organisations, different economic sectors and on countries

Legislation that impacts on organisations such as on standards, health and safety, environmental standards and employment law

3.4 Describe how the implications of environmental and ethical criteria impact on procurement and supply

Environmental criteria such as natural risks, waste emissions, pollution and energy efficiency that impact on organisations

Ethical and social criteria such as ethical codes, employment rights, community benefits, working conditions and standards that impact on organisations

3.5 Describe how the implications of social criteria impact on procurement and supply

Changing societal preferences, tastes and fashions, demographics, labour and fair-trade standards and how these can impact on organisations

Corporate social responsibility

4.0 Understand procedures that regulate procurement and supply

4.1 Describe the types of documentation used in procurement and supply

Requisitions

Orders

Delivery notes

Invoices

Other documents typically used in procurement and supply

4.2 Explain how documented policies and procedures are used within procurement and supply

The responsibilities for procurement

Regulations relating to competition

Levels of delegated authority

Responsibilities for the stages of the sourcing process

Responsibilities for ensuring invoice clearance and payment

Responsibilities for ensuring that requisitions, orders and invoices are clear and correct and clarify requirements for stakeholders

Corporate governance

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